Privacy Policy

Baraka Smiles Foundation Privacy Policy

At Baraka Smiles Foundation, we are committed to protecting the privacy of individuals who interact with us, whether online, in person, or through other means. This Privacy Policy outlines how we collect, use, and protect the personal information we receive. By engaging with our foundation or using our website, you consent to the practices described herein.

1. Information We Collect

We may collect the following types of information:

a. Personal Information

Information provided directly by you, such as:

• Full name
• Contact information (email address, phone number, physical address)
• Donation details
• Volunteer or inquiry forms submitted through our website

b. Sensitive Information

In some cases, we may collect information related to beneficiaries, such as medical or dental histories, with explicit consent to ensure the provision of services.

c. Website and Technical Information

When you visit our website, we may collect:

• IP addresses
• Browser type and version
• Pages visited and time spent on our site
• Referral sources, collected via cookies and similar technologies

d. Communication Information

Records of correspondence, including emails or messages sent via contact forms.

2. How We Use Your Information

Your personal information is used for the following purposes:

1. Service Delivery:
   • To support our programs and provide services to beneficiaries.
2. Donor and Volunteer Management:
   • To process donations, issue receipts, and maintain engagement with donors and volunteers.
3. Communication:
   • To respond to inquiries and send updates about our work, campaigns, and events.
4. Legal Compliance:
   • To meet reporting obligations for charitable activities, including compliance with donor and regulatory requirements.
5. Website Experience:
   • To improve user experience and analyze website performance.

3. Sharing Your Information

We handle your information with care and only share it under the following circumstances:

1. With Service Providers:
   • Trusted third-party vendors who assist with operations, such as payment processors or email services, under strict confidentiality agreements.
2. With Beneficiaries:
   • If you’re a donor or sponsor, your details may be shared with beneficiaries with your consent.
3. For Legal Reasons:
   • To comply with applicable laws, regulations, or legal processes.
4. In Public Communications:
   • Stories or images shared to highlight the foundation’s impact will only be used with prior consent.

4. Cookies and Online Tracking

We use cookies and similar technologies to enhance your experience on our website and gather analytics data.

a. Managing Cookies:

You can manage or disable cookies through your browser settings, though this may affect certain website features.

5. Protecting Your Information

We employ technical, administrative, and physical safeguards to protect your personal information. These measures include:

• Data encryption during storage and transfer
• Secure servers and access control
• Regular system monitoring and updates

While we strive for absolute security, no system is completely foolproof. We encourage you to exercise caution when sharing personal data online.

6. Your Rights

You have the following rights regarding your personal information:

• Access: Request access to the information we hold about you.
• Correction: Request corrections to any inaccurate or incomplete information.
• Deletion: Request deletion of your data, where permissible by law.
• Marketing Opt-Out: Opt-out of receiving promotional communications at any time.

To exercise these rights, contact us via the details provided below.

7. Children’s Privacy

Baraka Smiles Foundation prioritizes the protection of children. We only collect information about minors with explicit consent from their parents or guardians.

8. Retention of Information

We retain personal information only as long as necessary for the purposes outlined or to comply with legal and regulatory requirements.

9. Third-Party Links

Our website may contain links to external sites. We are not responsible for the privacy practices of those websites and encourage you to review their policies.

10. Updates to This Policy

We may update this policy periodically to reflect changes in our practices or legal requirements. Updates will be posted on this page, with the revised effective date indicated.

11. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, please contact us at:

Baraka Smiles Foundation
P.O. Box 60754 – 00200,
Nairobi, Kenya.
Phone: +254715100500
Email: info@barakasmilesfoundation.org